Approval function is an option.
Approval function is that: when you send Email to inform file distribution(including mailer), distribution and collection(including mailer), folder publication(including mailer), if your leader or superior approve your Email, the Email will be sent. If your leader or superior reject your operation, the Email will not be sent. When you use mailer, only the URL that is approved by your leader or superior is valid.
Please click “Menu: Approval list”.
In approval list, you can see the list of Emails to inform file distribution that is waiting for approving by your leader, or see the list of Emails already approved, rejected or canceled.
The list of Email waiting for approving is below.
[The approval list of superior] | If you are the superior of someone, this button appears. Click this button, you can see the approval list for superior.(→Approval list of superior) |
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You can change the list of Email waiting for approval or list of approved / rejected / canceled Email. | |
Superior | This is your superior whom you select when you sent Email. |
Kind |
This is a kind of how to send your notification. Emails with * on kind column requires approval from all superiors specified. |
Destination address | This is a destination address of Email. |
Subject | This is a subject of Email. (If you sent Email from your own mailer, will not be displayed here.) |
Request date | This is a request date to approve Email for your leader or superior. |
When you click this button, details of the Email will appear.(→Details screen) |
The Approved/Rejected/Canceled list is below.
State | This is a state of Email that is approved, sent, rejected or canceled. |
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The items for displaying list | |
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Set how many rows are displayed in a page. | |
Move to the first page. | |
Move to the previous page. | |
Move to the page you enter. | |
Move to the next page. | |
Move to the last page. | |
Update the list. |
Emails requiring approval will be sent after approval by superiors.
When the Email approved and sent, the user get the information by Email.
If the superior reject your Email to inform file distribution, the Email will not be sent.
And, when your Email is rejected, the system will send you Email to inform about that. In the Email, the reason why the Email was rejected, please read the massage.
You can cancel the approval request until your superior approves or rejects it. In this case, notification emails will not be delivered.
And, when your Email is canceled, the system will send your superior Email to inform about that. In the Email, the reason why the Email was canceled.
If you are the superior of someone, you can see the Email that is waiting for the approving by you, and the Email that was approved, rejected or canceled.
The list of Email waiting for approving is below.
[The approval list of user] | If you have a superior, this button appears. Click this button, you can see the approval list of the user.(→Approval list of the user) |
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User | User who waits to approved by the superior. |
The Approved/Rejected/Canceled list is below.
On the detail screen, you can check the content of Email to inform file distribution.
When waiting for approval, the superior can approve or reject. The user can cancel.
If it was approved / rejected / canceled, you can check the details of it that has already been processed.
User name | In the case of superior, the name of the user waiting for approval is displayed. In the case of user, this field is not displayed. |
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Superior | The name and status of the specified superiors are displayed. |
Kind | This is a kind of how to send your notification. |
State | This is a state of Email that is unapproval, approved, sent, rejected or canceled. |
Destination address | This is a destination address of Email. If the destination address of Email is prohibited by domain limited after registration, it is displayed in red. |
Save folder | Save folder for collect files. It appears receipt when only. |
Tag of the file collection | You can manage the Email to collect files with tags. It appears receipt when only. |
File name | The file distributed and the files in the publication folder. |
From address | Notification is the e-mail sender. |
Email subject | This is a subject of Email. (If you sent Email from your own mailer, will not be displayed here.) |
Email text | This is a text of Email. (If you sent Email from your own mailer, will not be displayed here.) |
Security settings | They are security settings about this Email. |
Character encoding | It is set-up character encoding of e-mail. |
Rejection / Cancel reason (only rejected / canceled) |
This is used to reject / cancel. |
If you want to reject the Email, please enter the reason why this Email is rejected and click the [Reject] button. If you want to approve the Email, please click the [Approve] button.
If you want to cancel the Email, please enter the reason why this Email is canceled and click the [Cancel] button.