WebFile ASP MANUAL

MANUAL for USERS

• About this manual
• Login
  • Login
  • Logout
  • When forgot your account,password
  • Two-factor authentication
  • Google SSO authentication
  • SAML authentication
  • Windows Integrated Authentication
  • Client authentication
  • Account lock
  • Information Function
  • Login Error
• Menu
• File list
  • File list
  • Upload files
  • Preview
  • Shortcuts and Right-Click
  • File Distribution
    • About Email text
    • About security settings
    • Send from own mailer
    • Email to Receiving (collecting) and distribution
    • About Email text of the Email to collect and distribute
    • About security settings of the Email to collect files and distribute files
    • Notification of file and collection Email send from own mailer
    • Check on how many people the file was sent
  • Group sharing folder function
  • Folder publication
  • Display thumbnail image function
• Receive (collect)
  • Collected file list
  • Receive (collect) files
  • Receive (collect) files from own mailer
  • Store files
• Gathering(※Option)
  • Gathering list
    • Download logs
    • Details of Gathering
      • About address list
      • About body of email
    • Stop Gathering
  • Send a Gathering Email
    • About destination files
    • About Email text
    • About security settings
    • About address list
• Mail standby
• Address book
  • Address book
  • Add address
  • Edit address
  • Delete address
  • Change group of address
  • Add group
  • Edit group
  • Delete group
  • Change the order of groups
• Approval list(※Option)
  • Approval list for the user
  • Approval list for the superior
• History
• Settings
  • Template
  • Sign-off name
  • Group sharing
    • User management
    • IP Restrictions
  • Sender setting
  • Mail Distribution Setting
• Profile
• Support
• Help
• Download files
  • The ordinary download
  • Download with the one-time password
  • Download with the one-time password(another destination)
  • Download with specified password
  • Download with the mail address
  • In case you cannot download files
• Upload files
  • The ordinary upload
  • Upload with the one-time password
  • Upload with specified password
  • In case you cannot upload files

Login & Authentication

The login screen and available operations may differ depending on your environment.

To login to WebFile, use one of the following authentication methods:

Login with account (ID & password)

Google SSO authentication

[##SAML_NAME_EN##]

Windows Integrated Authentication

Client authentication (certificate)

Common Operations

Login

Access the login screen and login using the appropriate authentication method. After authentication, you will be redirected to the file list page.

Logout

Click "Logout" in the menu to logout and return to the login screen.

If you forgot your account or password

If you forgot your login information, enter your registered email address and click the [Reissue] button.
※Users using Google SSO authentication or SAML authentication cannot reissue their password.

Details of each authentication method

Standard login account & password)

Follow the instructions on the screen and enter your account and password to login.

Two-factor authentication (optional)

If two-factor authentication is enabled, after logging in with your account, enter the verification code from an authentication app or email.
※Users using Google SSO authentication or [##SAML_NAME_EN##] cannot use two-factor authentication with WebFile.

Using an authentication app

Enter the code and click [Confirm]. You can skip two-factor authentication for a certain period by checking the box.

Using email

Enter the code from the email and click [Send]. You can resend the code if needed.

Google SSO authentication

If Google SSO authentication is enabled, click the "Sign in with Google" button.

When the Google login screen appears, select your account and enter your password to login to WebFile.

SAML authentication

Click the [Sign in with SAML] button, enter the required information on the service's login screen, and log in. After authentication, you will be logged in to WebFile.

Windows Integrated Authentication

AD users can click the "Windows Integrated Authentication" button to automatically transition to the authentication screen from next time.

Client authentication (certificate)

Client authentication is an optional feature that identifies users by client certificate.
To login using a certificate, please follow these steps:

1. Double-click the certificate file to open the import screen.

2. Select the file to import and click the [Next] button.

3. Enter the password and click the [Next] button.

If necessary, check the following options:

Enable strong private key protection

If checked, you will be prompted every time the private key is used for login.

Mark this key as exportable

If checked, you will be able to export the private key later.

Include all extended properties

If checked, all extended properties will be included.

4. When the Certificate Store screen appears, configure as needed and click the [Next] button.

Automatically select the certificate store based on the type of certificate

Select this if the certificate should be placed automatically based on its type.

Place all certificates in the following store

Select this if you need to specify the storage location for the certificate.

5. When the import is complete, click the [Finish] button to close the wizard.

6. The next time you login, a certificate selection screen will appear. Select your certificate to login.